Administration Supervisor Job

Date: May 25, 2023

Location: Saint-Laurent, Quebec, CA, H4T 1A5

Company: PACCAR

SUMMARY

The Lease Administration Supervisor ensures the administrative management of fleet vehicles and long-term leases as well as the management of accounting activities with Corporate PacLease.

 

SUPERVISORY FUNCTIONS FOR ADMINISTRATION

  • Managing the billing of long-term and short-term rentals and the application of periodic updates of billing rates 

  • Management of monthly financing fees (LRL) in terms of monthly payments, accrued, out of service, new units; 

  • Monthly accounting of rental income and insurance costs on VIDLOG;

  • The verification of the long-term contract upon return of each unit and preparation of the final invoicing as well as the credit of the registrations;

  • Invoicing and administration of used vehicle sales;

  • Monthly reconciliation of diesel purchase expenses and diesel inventory report;

 

ACCOUNTING FUNCTIONS TO SUPPORT PACLEASE CORPO (PLC) AND MONTH-END

The management of payables processed by PLC, and the preparation of various shipments to PLC, including the codification of G/L's accounts;

 

  • Monthly analysis of Profit and Loss (P&L) and budget

  • Management of the opening of accounts receivable and the age matrix of accounts receivable;

  •  Management with accounting of PACLEASE Corp (PLC) by processing payables and balancing the Books;

  • Updated Used Truck Report

  • The monthly analysis of "sublets", warranty refunds, service-in-process;

  • Inventory control and balancing

 

APPLICATION OF PROCEDURES

  • Communication and application of procedures for all activities related to the administrative management of rental vehicles

  • Analysis and monitoring of the achievement of performance indicators (KPIs)

 

QUALIFICATIONS

  • DEC in accounting or equivalence; 

  • Have more than 3 years of experience in bookkeeping management and accounting analysis;

  • Be bilingual in French and English (reading, speaking, writing); 

  • Have a good knowledge of the computer systems of the MS Office suite.

 

SKILLS

  • Sense of organization, analysis and planning; 

  • Ability to negotiate and interact with customers and suppliers;

  • Ability to demonstrate autonomy; 

  • Ability to work under pressure and manage priorities;

  • Ability to control conflict situations; 

  • Balancing cost control and quality of services

 


Job Segment: Accounts Receivable, Manager, Bookkeeping, Accounts Payable, Finance, Management, Bilingual