Administration Supervisor Job

SUMMARY

The Lease Administration Supervisor ensures the administrative management of fleet vehicles and long-term leases as well as the management of accounting activities with Corporate PacLease.

SUPERVISORY FUNCTIONS FOR ADMINISTRATION

• Managing the billing of long-term and short-term rentals and the application of periodic updates of billing rates 

• Management of monthly financing fees (LRL) in terms of monthly payments, accrued, out of service, new units; 

• Monthly accounting of rental income and insurance costs on VIDLOG;

• The verification of the long-term contract upon return of each unit and preparation of the final invoicing as well as the credit of the registrations;

• Invoicing and administration of used vehicle sales;

• Monthly reconciliation of diesel purchase expenses and diesel inventory report;

ACCOUNTING FUNCTIONS TO SUPPORT PACLEASE CORPO (PLC) AND MONTH-END

The management of payables processed by PLC, and the preparation of various shipments to PLC, including the codification of G/L's accounts;

• Monthly analysis of Profit and Loss (P&L) and budget

• Management of the opening of accounts receivable and the age matrix of accounts receivable;

•  Management with accounting of PACLEASE Corp (PLC) by processing payables and balancing the Books;

• Updated Used Truck Report

• The monthly analysis of "sublets", warranty refunds, service-in-process;

• Inventory control and balancing

APPLICATION OF PROCEDURES

• Communication and application of procedures for all activities related to the administrative management of rental vehicles

• Analysis and monitoring of the achievement of performance indicators (KPIs)

QUALIFICATIONS

• DEC in accounting or equivalence; 

• Have more than 3 years of experience in bookkeeping management and accounting analysis;

• Be bilingual in French and English (reading, speaking, writing); 

• Have a good knowledge of the computer systems of the MS Office suite.

SKILLS

• Sense of organization, analysis and planning; 

• Ability to negotiate and interact with customers and suppliers;

• Ability to demonstrate autonomy; 

• Ability to work under pressure and manage priorities;

• Ability to control conflict situations; 

• Balancing cost control and quality of services