Tour and Events Coordinator

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Date: Jul 17, 2024

Location: Renton, WA, US, 98055

Company: PACCAR

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business.
 
Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Division Information

Kenworth Truck Company

Kenworth Truck Company is the manufacturer of The World’s Best® heavy and medium duty trucks. Kenworth is an industry leader in providing fuel-saving technology solutions that help increase fuel efficiency and reduce emissions. The company’s dedication to the green fleet includes aerodynamic trucks, compressed and liquefied natural gas trucks, and medium duty diesel-electric hybrids.
 

PACCAR Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:
•    Competitive salary and 401k with up to a 5% company match
•    Fully funded pension plan that provides monthly benefits after retirement
•    Comprehensive paid time off – Minimum of 10 paid vacation days, 12 paid holidays, and sick leave
•    Tuition reimbursement for continued education
•    Medical, dental, and vision plans for you and your family
•    Flexible spending accounts (FSA) and health savings account (HSA)
•    Paid short-and long-term disability program
•    Life and accidental death and dismemberment insurance
•    EAP services including wellness plans, estate planning, financial counseling and more
•    Global Fortune 500 company with a wide array of growth and development opportunities
•    Work alongside experienced goal-oriented colleagues recognized as experts in their field

Requisition Summary

Kenworth Truck Company is looking for a Tours & Events Coordinator to be responsible for managing the various tours & events for our manufacturing facility. The Tours & Events Coordinator is part of the Human Resources team and will be responsible for managing the schedule for the location’s Tours, Events, Employee Engagement activities, and Community Outreach programs.   In addition, the role will be responsible for preparing various communications through various media outlets, sourcing/managing vendors, and maintaining a budget.

Job Functions / Responsibilities

  • Manage/Coordinate Tours held at Kenworth Truck Company which includes:  managing the tours/events schedule for the facility and processing tour requests for internal/external customers.   Approximately 400+ tours held per year.
  • Manage/Coordinate events held at Kenworth Truck Company which includes:  VIP events, sales events, on-site classes, employee appreciation events, food celebrations, recruiting events, retirement parties, and service anniversary parties.   Event sizes range from 5 – 2,000 people.
  • Coordinate Community Outreach & Charitable Donation activities for company sponsored agencies, recruitment activities, and local events.
  • Maintain budgets for tour/event related activities to ensure logistics are executed flawlessly, delivered on-time and within budget.
  • Ability to source/oversee various vendors for a variety of tour/event related needs.  (i.e. food, employee engagement products, entertainment services, offsite venues, etc.)
  • Responsible for set-up and preparation of media equipment (installation, set up, function, and training of users), manage conference room/meeting spaces, maintain conference room configurations and office furniture to meet event needs.
  • Prepare Publications and Communication devices for tours, events, community events, and employee engagement events such as a Weekly Newsletter, SharePoint Graphics, Flyers, etc.
  • Provide support to overall plant/department initiatives, goals, activities, and administrative tasks.
  • Participate in HR related daily activities involving employee and management interactions as assigned. 
  • Positively promote events to reflect PACCAR’s strong ethical and professional image.
  • Assist by covering the lobby reception desk answering phone calls and greeting guests for a portion of each day. 
  • Support overall Human Resources department objectives, duties, events and other tasks as assigned by manager.

Qualifications

  • BA/BS Degree in Marketing, Public Relations, Business Administration, or related field required 
  • 2 - 3 years event planning/public relations experience
  • 2 – 3 years trainer/facilitator/public speaking experience
  • Strong proficiency in graphics software, i.e. Adobe PhotoShop, InDesign, Illustrator, Publisher, etc.
  • Confidently interact with all levels of management internal and external to the organization.
  • Must be able to lead people in a group setting, provide outstanding customer service, be an enthusiastic professional, and build relationships with internal and external customers.
  • Strong project management, analytical, problem-solving and oral/written skills.
  • Must be organized with a strong attention to detail and manage/complete multiple tasks simultaneously to meet deadlines.
  • Must be able to anticipate event needs, discern work priorities, and meet deadlines with little supervision.
  • Ability to work well under pressure and within tight deadlines.
  • Respond and react to sensitive matters with discretion and confidentiality.
  • Must be able to safely lift, push, pull, and move equipment weighing up to 50 lbs.
  • Be willing to work occasional evenings and weekends (< 10%).
  • Proficient with Microsoft Office programs with a strong proficiency in Microsoft PowerPoint
  • Valid Washington State Driver’s License

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability. At PACCAR, we value talent and promote growth and development. We carefully consider numerous compensation factors, including your education, training, or experience. The salary range for this position is $50,200 - $69,100 annually. Additionally, this role is eligible for a full range of benefit options listed above. This is a safety-sensitive position, and the pre-employment drug testing includes cannabis testing.


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue

Job Segment: PR, Event Planning, Testing, Project Manager, Graphic Design, Marketing, Hospitality, Technology, Creative

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