Administrative Assistant

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF Trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR also designs and manufactures advanced power trains, provides financial services and information technology, and distributes truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Division Information

Peterbilt Motors Company

On highways, construction sites, city streets, logging roads - everywhere our customers earn their living - Peterbilt's red oval is a familiar symbol of performance, reliability and pride.  Peterbilt has reigned as America's premium quality truck manufacturer since the company's founding in 1939. Our dedication to deliver products and services focused on improving customers' performance, image, profitability and peace of mind truly makes Peterbilt the Class of the Industry.

This position is based at Peterbilt’s Division office in Denton, Texas, where we have been headquartered since 1980. In Denton, we have manufactured, supported, and distributed over 1 million trucks. Our employees take great pride in our products. We are recognized as a premier employer and valued partner in the local community.

Requisition Summary

Peterbilt Motors Company is looking for an Administrative Assistant to support five U.S regional sales teams.

Job Functions / Responsibilities

• Supports the operational activity of the Peterbilt’s five U.S. regional sales teams.
• Coordinates Denton plant tour scheduling details.
• Provides administrative and clerical support to relieve department managers or staff of administrative details, including the creation of executive presentations.
• Generates and maintains ongoing reports including daily/weekly departmental information, quotation request, price substitution changes, corporate licensing and Dealer Master databases.
• Coordinates travel, meetings, bi-weekly calendar administration, expense reports, and events for sales department.
• Answers phone calls, coordinates messages and appointments, maintains files, and handles department office supplies, mail and other deliveries.
• Routing and tracking of P.O.’s and check requests.
• Occasional break relief for Receptionist.
• Assist and support other duties as assigned.

Qualifications & Skills

• Advanced working knowledge of Microsoft Office, including MS Access, MS Excel, MS Word, and MS PowerPoint.
• High attention to detail and excellent organizational skills.
• Ability to regularly multi-task and prioritize, working with minimum supervision.
• Ability to maintain composure and provide quality product under pressure.
• Ability to maintain confidentiality.
• Ability to compile large amounts of data received from multiple sources into concise, accurate reports utilizing technical skills (pivot tables, queries, downloads, etc.).
• Ability to communicate effectively with all levels of management.
• Excellent verbal and written communication skills.

Education

• High School diploma/GED equivalent required
• Associate’s or bachelor’s degree preferred

General Description of all Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education
• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short- and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability corporation. Peterbilt promotes Diversity and Inclusion through mentorship, events, and affinity support groups – The Diversity Council, Peterbilt Women’s Initiative (PBWIN), Veterans Group, Peterbilt Black Organization for Leadership and Development (B.O.L.D), and LGBTQ+ Advocate support group.

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