Administrative Assistant Job

Company Information

PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR also designs and manufactures advanced power trains, provides financial services and information technology, and distributes truck parts related to its principal business.

Peterbilt Motors Company
On highways, construction sites, city streets, logging roads - everywhere our customers earn their living - Peterbilt's red oval is a familiar symbol of performance, reliability and pride.  Peterbilt has reigned as America's premium quality truck manufacturer since the company's founding in 1939. Our dedication to deliver products and services focused on improving customers' performance, image, profitability and peace of mind truly makes Peterbilt the Class of the Industry.

Job Functions / Responsibilities

• Supports the operational activity of the Sales staff and executive team. 
• Provides administrative and clerical support to relieve department managers or staff of administrative details, including the creation of executive presentations.  
• Coordinates travel, meetings, calendar administration, expense reports, and events for department executives.  
• Answers phone calls, coordinates messages and appointments, maintains files, and handles department office supplies, mail and other deliveries.
• Generate and maintain ongoing reports including weekly departmental reports, customer reports, and national account matrix.

Job Functions/Responsibilities cont.

• Departmental training tracking and scheduling.
• Routing and tracking of P.O.’s
• Helps plan, coordinate and support department events including conventions, customer tours, and department service awards.
• Occasional break relief for Receptionist.
• Assist and support other duties as assigned.

Qualifications & Skills

• Advanced working knowledge of Microsoft Office, including MS Access, MS Excel, MS Word, and MS PowerPoint.
• High attention to detail and excellent organizational skills.
• Ability to regularly multi-task and prioritize, working with minimum supervision.
• Ability to maintain composure and provide quality product under pressure.
• Ability to maintain confidentiality. 
• Ability to compile large amounts of data received from multiple sources into concise, accurate reports utilizing technical skills (pivot tables, queries, downloads, etc.).
• Ability to communicate effectively with all levels of management.  
• Excellent verbal and written communication skills.

Competencies

Act with Integrity

Demonstrate Adaptability

Drive for Results

Influence Others

Lead Innovation and Quality Initiatives

Manage Execution

Manage Talent

Technical Acumen

Use Sound Judgment / Business Acumen

Education

• High School diploma/GED equivalent required
• Associate’s or bachelor’s degree preferred

General Description of all Benefits

As a U.S. PACCAR employee, you have a full range of benefit options including:

• 401k with up to a 5% company match
• Fully funded pension plan that provides monthly benefits after retirement
• Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
• Tuition reimbursement for continued education

General Description of all Benefits cont.

• Medical, dental, and vision plans for you and your family
• Flexible spending accounts (FSA) and health savings account (HSA)
• Paid short-and long-term disability programs
• Life and accidental death and dismemberment insurance
• EAP services including wellness plans, estate planning, financial counseling and more
• This position is also eligible for a holiday gift.

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability corporation. Peterbilt promotes Diversity and Inclusion through mentorship, events, and affinity support groups – The Diversity Council, Peterbilt Women’s Initiative (PBWIN), Veterans Group, Peterbilt Black Organization for Leadership and Development (B.O.L.D) and ADVOCATE (An LGBTQ support group).

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