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Travel Operations Manager Job

Date: Jun 3, 2021

Location: Bellevue, WA, US

Company: PACCAR

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of premium light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services, you can develop the career you desire with PACCAR. Get started!
 

Requisition Summary

The Travel Operations Manager will be responsible for the ongoing support of key programs within Travel, Expense, HR, and Professional Services. This role serves as the key point of contact and functional resource and will understand, enhance and promote policies and internal controls and pursue continuous improvement. The position requires someone with a positive attitude, confident demeanor, and excellent communication skills, who is able to provide a high level of customer service to all internal and external contacts.

 

This role will provide reporting on policy compliance and procedures that focus on opportunities and will also work directly with suppliers to ensure program requirements are met. 

 

The successful candidate will demonstrate outstanding time management and organizational skills, and the ability to run multiple projects/tasks simultaneously. The selected candidate will have good interpersonal skills as well as a focus on providing excellent customer service and will be analytical in nature and detail-oriented. The ideal candidate will also have excellent organizational skills and the ability to work independently and as a team member in a fast-paced, multifaceted, professional environment.

Job Functions / Responsibilities

  • Work closely with Commodity Managers to understand programs, tools, and contract terms
  • Own the daily operations and program strategy to control costs and mitigate risk
  • Provide prompt support to customer base on a variety of issues by responding to telephone calls, emails, and “in-office” requests. Log requests and escalate as necessary
  • Understand and explain features and benefits as it relates to customer needs
  • Meet or exceed customer expectations by anticipating and resolving issues
  • Collaborate with other departments (e.g. Accounting, HR, Legal, Operations, Internal Audit) to support key deliverables
  • Act as liaison between Global Travel Suppliers (Air, Car, Hotel, etc.) and end-users to support the global strategies and performance
  • Primary administrator for Concur Travel & Expense tool and Corporate Card programs, including reporting, audit-rules, account-coding, negotiated rate loading, third-party integration, and internal controls, email reminders, custom messaging, etc.
  • Analyze travel and expense data from multiple sources, tracking KPI’s to help support travel initiatives
  • Manage system tools, user interface, and integrations, including training and implementations 
  • Develop and deliver traveler communication, training, and education, to ensure understanding of processes, procedures, and policy compliance
  • Use strong communication, presentation and influencing skills to identify issues, negotiate proposed solutions, present to key stakeholders and implement solutions
  • Identify savings opportunities and service enhancements, initiate process improvements, and deploy benchmarking-generated best practices
  • Implement, execute, and measure the results of program strategies and associated cost savings
  • Maintain strong knowledge of industry best practices, emerging trends, and new technologies that bring enhanced efficiencies to PACCAR
  • Participate in SOX-related activities and compliance audits
  • Communicate and conduct meetings and formal presentations with suppliers and PACCAR personnel at all levels of management
  • Perform additional responsibilities as requested to achieve business objectives

Qualifications

  • Ability to work with teams on a global basis in a fast-paced and high-volume environment required
  • Ability to prioritize multiple requests while exceeding customer expectations
  • Ability to communicate effectively (written and oral) at all levels to resolve issues
  • Respect of confidential client and organization information and intellectual property
  • Professional presence - able to represent the company capably, inspiring confidence from suppliers and teammates
  • Strong attention to detail and accuracy
  • Team player willing to support multiple areas of the business
  • Analytical and project management skills
  • Proficiency with MS Office Suite
  • Prior experience with Concur tool administration preferred
  • Experience with Shared Service environment is a plus

Education

  • Bachelor’s degree required
  • 3-5 years of related experience required

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue

Job Segment: Operations Manager, Supply Chain Manager, Manager, Supply, Operations, Management