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Contract Administrator Job

Date: Sep 16, 2022

Location: Bellevue, WA, US, 98004

Company: PACCAR

Company Information


PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of premium light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services, you can develop the career you desire with PACCAR. Get started!


Division Information


PACCAR Leasing, a PACCAR division, was founded in 1980 to provide premium Kenworth and Peterbilt vehicles to leasing and rental customers. PacLease is one of the fastest-growing commercial truck leasing companies in the transportation industry. With independent and company-owned locations throughout the United States and Canada, PacLease provides customized full-service lease, rental, and contract maintenance programs designed to meet your specific fleet needs.


Requisition Summary


This position performs a variety of functions in the processing and administration of lease and loan documentation averaging 200 transactions a month.  The Contract Administrator is the first point of contact for our customers and are required to provide exemplary customer service.  Constant and consistent follow-up with the customer is a key to success to closing the documentation package and resolving outstanding matters.  The chosen candidate will report to the Contract Administration Assistant Manager.


Job Functions / Responsibilities


This dynamic role is part of our growing Contract Administration Team.  Job functions may be assigned to focus on either Orders or Funding depending on business need.  Job functions for each are as follows:



  • Develops strong working relationships with customers.
  • Processes lease and loan documentation in a timely and accurate manner.
  • Coordinates closely with customers to obtain any missing documentation.
  • Follows-up on outstanding documentation and/or issues.
  • Sets up and maintains contract information in the lease and loan system.
  • Generates and distributes internal reports.
  • Researches and resolves customer issues.
  • Maintains organized physical and digital records.
  • Ensures appropriate approvals are documented in the lease and loan package
  • Performs other duties and special projects, as assigned.



  • Ensure that the order packages (received from franchise) are complete and accurate.
  • Obtain proper approvals prior to placing truck order.
  • Process new orders in IBS (internal) system
  • Transcribe daily orders onto various spreadsheets accurately
  • Balance and send out reports daily




  • Act with Integrity
  • Demonstrate Adaptability
  • Drive for Results
  • Influence Others
  • Lead Innovation and Quality Initiatives
  • Manage Execution
  • Manage Talent
  • Technical Acumen
  • Use Sound Judgment / Business Acumen


Qualifications and Skills


  • Strong PC skills including Excel, Word and Outlook.
  • Have strong math skills.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills.
  • Detail oriented and organized to maintain a high level of accuracy.
  • Positive attitude.
  • Ability to multi-task.
  • Ability to work under pressure and time constraints.
  • Team player.
  • Familiar with month end and year end deadlines.
  • Lending/financial services background is preferred.
  • 1+ years of experience of contract administration or related field such as accounting finance or legal is preferred



  • Bachelor’s degree in business or related field is desired.


U.S. Salaried Benefits


PACCAR offers comprehensive benefits from time of hire through retirement for vested employees and their families. As a U.S. Salaried PACCAR employee, you have a full range of benefit options including:

  • Medical, Dental and Vision plan options
  • Flexible spending accounts and health savings account
  • 401(k) with dollar-for-dollar company match up to 5%
  • Fully funded pension plan that provides monthly benefits after retirement
  • 12 paid holidays, sick and vacation time
  • Tuition reimbursement program
  • Paid short-and long-term disability program
  • Life and accidental death and dismemberment insurance
  • EAP services including wellness plans, estate planning, financial counseling and more


Additional Job Board Information


PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.


PACCAR is a E-verify Employer.

Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue

Job Segment: Franchise, Retail, Customer Service