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Tour and Events Coordinator Job

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Date: Jun 15, 2019

Location: Renton, WA, US

Company: PACCAR

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business.
 
Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Division Information

Kenworth Truck Company

Kenworth Truck Company is the manufacturer of The World’s Best® heavy and medium duty trucks. Kenworth is an industry leader in providing fuel-saving technology solutions that help increase fuel efficiency and reduce emissions. The company’s dedication to the green fleet includes aerodynamic trucks, compressed and liquefied natural gas trucks, and medium duty diesel-electric hybrids.
 

Requisition Summary

Kenworth Truck Company is looking for a Tours & Events Coordinator to be responsible for managing the various Tours & Events for our manufacturing facility. The Tours & Events Coordinator is part of the Human Resources team and will be responsible for managing the schedule for the location’s Tours, Events, Employee Engagement activities, and Community Outreach programs.   In addition, the role will be responsible for preparing various communications through various media outlets, sourcing/managing vendors, and maintaining a budget.

Job Functions / Responsibilities

  • Manage/Coordinate Tours held at Kenworth Truck Company which includes:  managing the tours/events schedule for the facility and processing tour requests for internal/external customers.   Approximately 400+ tours held per year.
  • Manage/Coordinate events held at Kenworth Truck Company which includes:  VIP events, sales events, on-site classes, employee appreciation events, food celebrations, recruiting events, retirement parties, and service anniversary parties.   Event sizes range from 5 – 2,000 people.
  • Coordinate Community Outreach & Charitable Donation activities for company sponsored agencies, recruitment activities, and local events.
  • Maintain budgets for tour/event related activities to ensure logistics are executed flawlessly, delivered on-time and within budget.
  • Ability to source/oversee various vendors for a variety of tour/event related needs.  (i.e. food, employee engagement products, entertainment services, offsite venues, etc.)
  • Responsible for set-up and preparation of media equipment (installation, set up, function, and training of users), manage conference room/meeting spaces, maintain conference room configurations and office furniture to meet event needs.
  • Prepare Publications and Communication devices for tours, events, community events, and employee engagement events such as a Weekly Newsletter, SharePoint Graphics, Flyers, etc.
  • Provide support to overall plant/department initiatives, goals, activities, and administrative tasks.
  • Positively promote events to reflect PACCAR’s strong ethical and professional image.
  • Other duties as assigned by Management.

Qualifications

Desired Qualifications:

  • Strong proficiency in graphics software, i.e. Adobe PhotoShop, InDesign, Illustrator, Publisher, etc.
  • 2 - 3 years event planning/public relations experience
  • 2 – 3 years trainer/facilitator/public speaking experience
     
    Required Qualifications:
  • BA/BS Degree in Marketing, Public Relations, Business Administration, or related field.
  • Confidently interact with all levels of management internal and external to the organization.
  • Must be able to lead people in a group setting, provide outstanding customer service, be an enthusiastic professional, and build relationships with internal and external customers.
  • Strong project management, analytical, problem-solving and oral/written skills.
  • Must be organized with a strong attention to detail and manage/complete multiple tasks simultaneously to meet deadlines.
  • Must be able to anticipate event needs, discern work priorities, and meet deadlines with little supervision.
  • Ability to work well under pressure and within tight deadlines.
  • Respond and react to sensitive matters with discretion and confidentiality.
  • Must be able to safely lift, push, pull, and move equipment weighing up to 50 lbs.
  • Be willing to work occasional evenings and weekends (< 10%).
  • Proficient with Microsoft Office programs with a strong proficiency in Microsoft PowerPoint
  • Valid Washington State Driver’s License

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.
 


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue

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