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Admin Assistant - Canada Office Job

Date: May 14, 2022

Location: Mississauga, CA, L5N 4J8

Company: PACCAR

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of premium light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services, you can develop the career you desire with PACCAR. Get started!

 

Peterbilt Motors Company

On highways, construction sites, city streets, logging roads - everywhere our customers earn their living - Peterbilt's red oval is a familiar symbol of performance, reliability and pride. Peterbilt has reigned as America's premium quality truck manufacturer since the company's founding in 1939. Our dedication to deliver products and services focused on improving customers' performance, image, profitability and peace of mind truly makes Peterbilt the Class of the Industry.

Requisition Summary

Peterbilt of Canada, a PACCAR Company, has an immediate opening for an Admin Assistant in our office in Mississauga - Ontario.

Job Functions / Responsibilities

  • Supports the daily operational activity of the Canadian Peterbilt sales and service teams.
  • Generates and maintains ongoing reports including daily, weekly and monthly departmental reports; including sales reporting, payroll and vacation, dealer NVIS cards, peel off reports and routing and tracking of P.O.’s, invoice payments and budget tracking.
  • Co-ordinates travel, meetings, calendar administration, expense reports, and customer events; including Canadian Peterbilt participation in industry trade shows
  • Answers phone calls for Peterbilt Canada reception, coordinates messages and appointments, maintains files, and handles department office supplies, collateral, swag, mail and other deliveries.
  • Departmental training tracking and scheduling, coordinate and support all Canadian Marketing and department events including conventions and customer events.
  • Review daily orders to ensure exchange, CAR and pricing are correct and revise according to company policy.
  • Provides administrative and clerical support to relieve department managers or staff of administrative details, including the creation of presentations and centralized reporting.
  • Assist and support other duties as assigned.

Skills / Competencies

  • High School diploma or GED equivalent required. Bachelor’s degree or equivalent required preferred, 
  • Advanced working knowledge of Microsoft Office, including MS Access, MS Excel, MS Word, and MS PowerPoint.
  • Experience with event management and marketing including trade show management an asset.
  • High attention to detail and excellent organizational skills.
  • Ability to regularly multi-task and prioritize, working with minimum supervision.
  • Ability to maintain composure and provide quality product under pressure.
  • Ability to maintain confidentiality. 
  • Ability to compile large amounts of data received from multiple sources into concise, accurate reports utilizing technical skills (pivot tables, queries, downloads, etc.).
  • Ability to communicate effectively with all levels of management.  
  • Excellent verbal and written communication skills.

Education

High School diploma or GED equivalent required.

Bachelor’s Degree is preferred. Directly related experience is required.

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability corporation. Peterbilt promotes Diversity and Inclusion through mentorship, events, and affinity support groups – The Diversity Council, Peterbilt Women’s Initiative (PBWin), Veterans Group, Peterbilt Black Organization for Leadership and Development (PB B.O.L.D) and ADVOCATE (An LGBTQ support group).


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