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HR & Facilities (Office Administration) Manager - Louisville, KY Job

Date: Jun 8, 2021

Location: Louisville, KY, US

Company: PACCAR

Company Information
PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of premium light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates and also provides customized financial services, information technology and truck parts related to its principal business.

Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Division Information

PACCAR Parts operates a network of parts distribution centers offering aftermarket support to Kenworth, Peterbilt and DAF dealers and customers around the world. Aftermarket support includes customer call centers operating 24 hours a day throughout the year and technologically advanced systems to enhance inventory control and expedite order processing.

Requisition Summary

Under the general supervision of the PACCAR Parts PDC Manager, direct all office activities including MRO purchasing, facilities maintenance, RF equipment, process equipment, capital fixed assets and supervising the administrative team.  This role also serves as the on-site HR representative with oversight and guidance from the PDC HR Manager.
We are preparing to open the 19th distribution center in the network, with the largest storage square footage in North America!  In this role you will have the unique opportunity to launch the business from the ground up and be fully engaged in construction project management, IT project management, facility layout, employee onboarding/training, introducing new technologies and improving dealership service levels!

Job Responsibilities
Prior to PDC Opening:

  • Lead all recruiting efforts to establish a collaborative and effective team of future leaders.
  • Develop strong relationships with all local universities and military bases (Fort Campbell, Fort Knox, etc).  Coordinate numerous career fairs, recruiting events and hiring events to build PACCAR talent pools.
  • Travel to Rockford PDC for 4-6 weeks to train with PDC HR Manager to better understand PPD HR procedures.  Establish strong relationships with Dynacraft Louisville HR Team to better understand state and local policies.
  • Active oversight of process equipment installation and involvement in functional training.  Work with PACCAR Contractors to track all maintenance program pricing/contacts and work to initiate those services.  
  • Establish local supplier relationships for facility maintenance services and materials (pallets, corrugate, shipping supplies, etc.).
  • Support on ad-hoc project management duties as assigned by PDC Manager.

After PDC Opening:

  • Facilities Management:
    • Plan and coordinate all Distribution Center tours/events for PPD employees, suppliers, dealers and customers.
    • Oversight of all building and property maintenance.  Coordinates work with contractors and maintains relationship with all temporary staffing agencies.
    • Prepares all necessary reports for Parts Division and Corporate. Maintains fixed asset listings and supports preparation of operating and capital budgets.  MRO Purchasing and reconciliation including incorporating bid requests for competitive quotes.
    • PPD IT liaison coordinating system changes, server room updates and training.  Maintain tracking for all RF equipment inventory and service support.
    • Oversight of the ISO 9001, ISO 45001 and ISO 14001 systems in the PDC.  Ensure teams are in place to actively promote continuous improvement of Quality, Healthy & Safety and Environmental processes in the PDC.
  • Human Resources Management:
    • Administers all recruiting including scheduling sourcing and screening applicants, scheduling interviews, organizes pre-employment screening assessments, completes reference checks.
    • Maintains a proactive recruiting network to reduce time-to-hire, including relationships with local universities, technical colleges and military sites for recruiting fairs.
    • Conducts new employee orientation, prepares and ensures new employee paperwork is complete. Ensures maintenance of employee personnel electronic and hard copy files including compliance paperwork. Conducts annual file audit to ensure compliance.
    • Administers training programs and tracks employee participation. Records mandatory training in the employee database of record (SAP).
    • Administers payroll / Kronos reporting, headcount and confidential data.
    • Coordinates Workers' Compensation claims, leave of absence process in strong coordination with PDC Human Resources.
  • Delegates any administrative support tasks from PDC Manager, Assistant PDC Manager and Supervisory staff.  Develop and maintain working knowledge with production processes, serve as primary backup for Assistant Managers as needed.
  • Supervises and develops all office associates and administrative staff. Provides guidance, coaching, and supervision to administrative team. Conducts annual performance reviews and regular performance evaluations.  Develop cross-functional team to ensure proper backup to support workload variability.
  • Complete at least two process improvement projects per year utilizing Six Sigma methodology & tools.


  • Bachelor's degree in a business, logistics, engineering field or related area required. Master's degree is a plus.
  • Minimum 2 years of leadership experience required, PACCAR experience preferred.  
  • Proven record of accomplishment in identifying, recruiting and developing future leaders required.  HR Experience is a plus.
  • Demonstrated abilities in project management.  MRO and procurement experience preferred
  • Distribution or manufacturing experience required. Engineering / Mechanical aptitude is a plus.
  • Highly organized, self-motivated and able to work effectively in a team environment with little to no supervision.  
  • Ability to influence others through clear communication of expectations. Ability to present and communicate to all levels of management.
  • Intermediate to advanced PC skills required: MSAccess, MSWord, MSExcel, MSPowerPoint, AutoCAD
  • Experience with ISO systems highly desirable.
  • Multi-lingual skills highly desirable.
  • Six Sigma Trained: Green Belt or Black Belt preferred
  • Willing to work 2nd shift operating hours if needed.
  • Willing to relocate in near future required (continental U.S.)

Additional Job Board Information 

  • Relocation assistance may be available for this position. 
  • PACCAR Parts is an eVerify Employer.
  • PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.
  • PACCAR has success with diverse teams of employees working together to achieve excellent results. Having a diverse and inclusive work environment ensures PACCAR has the talent needed to conduct business today and in the future by leveraging different backgrounds, skills, and viewpoints. We believe diversity in the workplace increases innovation, results in better decisions and increases employee engagement.



Nearest Major Market: Louisville

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