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Executive Administrative Assistant - Accounting Job

Date: Feb 1, 2021

Location: Kirkland, WA, US

Company: PACCAR

Division Information                    

Kenworth Truck Company is the manufacturer of The World’s Best® heavy and medium duty trucks. Kenworth is an industry leader in providing fuel-saving technology solutions that help increase fuel efficiency and reduce emissions. The company’s dedication to the green fleet includes aerodynamic trucks, compressed and liquefied natural gas trucks, and medium duty diesel-electric hybrids.

 

Requisition Summary

Kenworth Truck Company is looking for a proactive Executive Administrative Assistant that is motivated, results oriented and committed to providing excellent customer support to Kenworth’s Controller Organization and perform various accounting tasks for the Division Controller’s team. This role will interface with various external and internal executives on a day-to-day basis and will require a professional collaborative communication style and limited direction.

 

Job Functions / Responsibilities

  • Provide executive administrative support including: travel planning, meeting planning, answering calls, preparing/managing correspondence, managing project files/documents and ordering office supplies for Controller’s Team (and other senior executives as needed)
  • Assist with Controller’s Outlook calendar
  • Compile & distribute monthly reporting package for accounting organization
  • Assist with executive incentive compensation processing (goal letters, mid-year status updates, year-end attainment), including managing files, updating Excel tracking spreadsheet, processing edits to Excel templates, proofing, etc.
  • Generate and distribute various daily, weekly, monthly reports to Corporate, Plant and other PACCAR Divisions
  • Perform various accounting tasks, including account reconciliations, user access reviews, assist with internal control reviews/testing, manage user access to various systems as assigned (company store, SAP, etc.)
  • Assist with expense reports for Controller and support accounting team with various Concur expense report audits
  • Assist with preparing/editing PowerPoint slides for management presentations
  • Actively drive special projects as assigned, including assisting with project to automate preparation of monthly financial reporting package
  • Collaborate with other executive admin assistants and provide back-up and assistance as needed
  • Perform other administrative and accounting duties as assigned to support Kenworth Division

 

Qualifications

  • High School graduate or equivalent required; BA/AA accounting/business degree strongly preferred
  • Minimum of 1-3 years’ experience supporting financial executives in an administrative role
  • Ability to work independently and manage multiple deadlines with changing priorities
  • Excellent PC skills required (Excel, Word, PowerPoint, Outlook, Concur)
  • Ability to maintain confidentiality is essential
  • Demonstrated strong verbal and written communication skills
  • Excellent organizational skills and detail oriented
  • Possess a professional demeanor and ability to professionally interact with all levels of management and representatives of the company as well as dealers and customers

 

Education

Bachelor's degree preferred.


Nearest Major Market: Seattle
Nearest Secondary Market: Bellevue

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